In supported Windows 11 Snipping Tool versions, capture the screen and choose Text actions to recognize and copy words from the image. This is optical character recognition, so inspect the copied text for mistakes.
Capture the text
Press Windows + Shift + S and select a clean, readable rectangle around the words. Open the Snipping Tool editor and choose Text actions. Select or copy the recognized text, then paste it into a document.
Improve accuracy
Zoom the original content so letters are sharp before capturing. Avoid tiny, distorted, low-contrast or handwritten text. Tables and unusual fonts can be recognized in the wrong order, so compare the pasted content with the screenshot.
What to do if Text actions is unavailable
Update Snipping Tool and check the Microsoft documentation for your Windows version. Alternatively, copy text directly from the original website or document when possible; that usually gives fewer transcription errors.
Protect private information
Text recognition may reveal information in a screenshot, but it does not authorize sharing it. Review copied emails, names and numbers carefully, especially before pasting into shared services.
Frequently asked questions
Is the extracted text automatically perfect? No. Recognition errors can change punctuation, digits or line breaks.
Will it work on a photo of a printed page? It may, but clearer, evenly lit images generally produce better results.
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