Quick answer: Follow the employer’s instructions first. If a portal requests an upload, attach the letter in the specified format. If applying directly by email without instructions, a concise message in the email body often works well.

How to apply it

Use a clear subject line with the role and your name. When attaching documents, choose descriptive filenames and check that they open properly.
A useful detail
Don’t paste a full letter into an online field that explicitly asks for a short note; tailor the length to the form.
FAQ
Is PDF better than Word?
PDF preserves layout, but use Word if the employer specifically requests a .docx file.


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